Resignation Letter Samples

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Resignation Letter Sample – Top Mistakes to Avoid

When you are trying to leave a position or company, you are likely to feel unsure about how you should write a resignation letter. Any resignation letter usually tends to follow the regular conventions and format of formal and business letters. Its sample combines with success the different parts of a business letter, with a cordial tone and a professional undertone. This type of letter makes a formal address to the supervisor or manager, which is a must while resigning. Here are some top mistakes that you should avoid in a resignation letter sample, and the final draft.

Do not make a Generic address

Never begin your letter with a generic address, such as “To Whom it May Concern". Even if you do not know the name of the manager/supervisor, it can be a good idea to write the position name itself. You can begin the body of the letter with the address “To the Supervisor” or “To the Manager”.

Never gloat about that new position

It is unprofessional to gloat over the new job and position that you have recently been offered in a new organization, and citing the high salary as the main reason for leaving your present job. Keep in mind that the people you come across while moving up in your professional field will also be the ones that you meet while on your way down.

Do not wash dirty linen

Never wash the dirty secrets of your company, or your personal rants, in your resignation letter. In any resignation letter sample, you can find a fully professional language and tone being maintained. You might like to call bad names to your boss and your co-workers or immediate team leaders/supervisors. However, that will not be of any use to anyone. Rather, it is better to leave as amicably as possible.

Do not offer a handwritten resignation

A resignation letter is a vital piece of correspondence, and you should choose good paper and a typed format to deliver the final word – just the same paper that you use for delivering a CV or resume. Even in case you are parting on very bad terms, it is best to maintain professionalism until the final moments. Do not offer a handwritten resignation on just about any piece of paper for the sake of revenge. Even if you write the resignation letter sample on the back of a toilet napkin, the final piece should be in proper paper and format.

Do not leave the resignation date open

At times, workers feel slightly guilty while leaving their colleagues, the department and the company. Thus, they leave their date of departure open while submitting their resignation letter. When you put in a date of leaving your job, you give yourself a position of power and put some pressure on your employer. He might consider negotiation of your present salary or offer some other benefits to make you stay back. Even if you are serious about leaving and do not wish to turn back, putting in a firm date of quitting can be a mark of professionalism from your end.